Effective Date: June 3, 2025
Last Updated: June 3, 2025

 

At Vigil Arms Inc., we are committed to protecting your privacy and handling your data transparently and respectfully. This Privacy Policy outlines how we collect, use, and protect your information when you interact with our website, submit forms, or use our services.

 

Who We Are
Vigil Arms Inc. is a roleplay-focused organization operating within the Star Citizen universe. Our site supports immersive gameplay, recruitment, dispatch coordination, and player assistance.

If you have questions about this policy, you can contact us at:
info@vigilarms.org

 

Information We Collect
We may collect and store the following information when you use our site or interact with our systems:
- Name (real or in-game alias)
- Email address
- In-game handle
- Location (as entered voluntarily)
- Discord ID or username

 

How We Collect Your Data
We collect data in the following ways:
- When you fill out contact or request forms
- When you submit an assistance request
- Through Discord integrations, webhooks, or forms
- Via analytics tools

 

Why We Collect Your Data
We use your information to:
- Coordinate assistance requests and dispatch responses
- Manage and evaluate recruitment
- Enhance immersion and roleplay interactions
- Maintain safety and community standards
- Improve our website and player experience

All data is used for non-commercial, community roleplay purposes only.

 

Sharing of Data
We may share or process data through the following services:
- Discord (for roleplay interactions, dispatch messages, and community notifications)
- Google Forms (for structured data submission)
- Email Services (to respond to contact or form requests)
- Analytics (to monitor website usage and improve design)

 

We do not sell or monetize your personal data.

 

Cookies & Tracking
Our website uses cookies and similar technologies, including:
- Analytics to understand site usage
- Embedded Discord widgets that may track interactions

You can manage cookie preferences through your browser settings.

 

Data Retention
We retain your data only as long as needed for operational or community purposes. You may request deletion of your information at any time by emailing us.

 

Your Rights (UK GDPR)
You have the right to:
- Access your personal data
- Request correction or deletion
- Withdraw consent for processing
- Lodge a complaint with the UK ICO (Information Commissioner’s Office)

To exercise any of these rights, contact us at info@vigilarms.org.

 

Updates
This Privacy Policy may be updated periodically. All changes will be posted on this page with the updated effective date.